Streamline your social media

Social Media is a true task. I used to spend hours and hours staring at my screen thinking about what I wanted to post that day until I just gave up and logged out. I don’t want you to be me so I’m going to give you what you need t0 rock out social media and then i’m going to share my favorite social media tools.

Establish your goals

Understanding why you are actually on social media and what it is you are looking to get out of being on social media, will make it easier for you to plan and monitor your efforts. Your goals should be S.M.A.R.T.

• Specific: Your goals should be clear, simple and defined.

• Measurable: You should be able to measure your progress. For example, to gain 1,000 followers is a measurable goal.

• Achievable: Will you actually be able to achieve this goal?

• Realistic: Do you have resources to achieve your goals. Are you being reasonable with your expectations?

• Time sensitive: Your goals should have a time frame. Make sure it’s reachable but still adds a little pressure to make sure it gets done. Starting out with short term goals will help aide you in the long term goals you have established.

Find out who’s in your target audience

Who are you trying to reach? What do they like? Who are they following? What are they posting, liking, watching? When are they actually online? How long do they stay on social media?

These are all questions that will help you map out those who are in your ideal audience. Now it’s ok to attract different personas but you want to make sure that you are

Narrow down what channels are best for your biz

“A jack of all is a master of none”. You do not have to have every social media channel under the sun to be effective. Know where your audience likes to hang out and be there.

Strategize & Just Do It

When are you going to post on each channel each day at what time? What type of content are you posting when you post? Make a full strategy that you or your social media manager can follow so that you take out the guessing of social media.

Always make sure you are sharing relevant content.

Monitor & Readjust

You want to measure the results of your social media efforts so you know what is and is not working. For each social media platform you want to measure what matters most to you.

Some examples include:

Facebook

• Page likes

• Post reach

• Engagement

• Page impressions

• Content Shares

Twitter

• Engagement (replies, Retweets and likes)

• Impressions

• Followers

• Response rate & time

• Mentions

• Tweets linking to you

Instagram

Instagram has metrics if you have a business account that include:

• Followers

• Engagement (likes and comments)

• Clicks to website

Social media doesn’t have to be this horrible task that takes up too much of your time. Following these steps will allow you to get your social media together and flowing in no time!

Some of my fave social media tools:

Hootusite - Schedule, Manage, and Measure all your social media in one central location. You can also give your team their own access so that you have ultimate control.

Canva - Need a quick graphic? Not photoshop savvy? No problem! Canva is here to help you make you a graphic designer. With easy drop and place elements and high quality downloads, your graphics will be beautiful!

Airbrush - No one likes to have a bad picture or to look overly edited! This is my secret photo editor that allows you to erase blemishes, brighten photos, whiten teeth, add makeup, it does it all without looking overly editing your photo.

UNUM - A seamless designed IG is what I like to strive for and UNUM helps! Instagram has never been easier! See how your grid will look before ever posting a photo. Once you like the way it look schedule your photo and caption to be posted and UNUM will send you a notification.  You can always edit your caption or photo before posting.

Fiverr - Listen at the end of the day you’re just like Kayla I get it - I just don’t want to do it Fiverr is always there with someone ready to help you get your social media on and popping!

All Press isn't good press

We have all heard the saying before “All press is good press” and trust me when I say all PR people want to smack the person who said it. It’s simply not true for the majority of people. Of course, there are a few exceptions to the rule (Kanye gets richer every time he says something crazy)! But for all of who aren’t on Kanye’s level a  controversial statement, a bad review, saying something that was completely misunderstood can be detrimental to the reputation of your brand.

So what do you do when bad press is tainting your reputation? Kick it into Crisis PR Mode. There are 10 steps in crisis PR.

1. Who’s on your team?

Your crisis communications team should be filled with the big bosses, the people who make top decisions in the company/brand. You need your CEO, your executives, and your legal representatives. Now if you’re a smaller business or maybe you just don’t have all of the team members you need, you can always hire a Crisis Comm agency to help you through.

2. Who’s speaking for you?

Now that you have your Crisis Comm team you need to figure out who is going to speak on your behalf. This person needs to be honest and understand when to be firm and when it’s ok to relax a bit. From an audience of 10,000 to a one-on-one interview this person can absolutely not buckle under pressure. Now that we are in the digital age this person also needs to be tech savvy. They are going to have to get on social media networks and advocate on your behalf.  It is important that they are on the inside and have knowledge of what’s happening to be able to thoroughly go to bat for your reputation.

3. Do they know what to say?

This person may need a little training in order to be prepared to respond in a way that sheds a favorable light. They need to understand body language, the tone of voice, etc. They must also be well versed on all things pertaining to your company/brand because the world is ruthless and they ask all types of questions.

4. Plan for the Crisis that you hope never happens

I think we can all agree we would rather not have something terrible blow up in our face but stuff happens and not having a plan in place is a sure fire way to have the situation blow up in your face. What are your objectives?

5. How do you know you’re in a crisis?

TURN ON GOOGLE ALERTS! You need to know the moment someone is talking about your company/brand so that you can assess the situation and see if it’s something that needs to be addressed. Your phone buzzing on social media can only mean two things you’ve gone viral in a good way or a bad way!

6. Who can vouch for you?

At the end of the day you can talk until you’re blue in the face but unless you have others advocating on your behalf it’s just your word against the rest of the world. Identify those people who are stakeholders both in and out of company/brand.

7. What can you say immediately?

A holding statement is a statement that you put out before the official statement on the crisis. This statement is to let people know that you are not ignoring the crisis but you aren’t officially prepared to address it properly. Let the people know that you will provide them with additional information soon.

8. How bad is it?

You need need need need need need to make sure you don’t make something bigger than it is. You need to thoroughly know what constitutes as a CRISIS vs a small situation that needs to be addressed. Assessing the situation allows you to be able to respond appropriately.

9. What’s your final say?

Because of your prior planning, you have already put out a holding message but now you need to put out your full statement. What are you actually going to say that fully addresses the situation that not only address you stakeholders but also the audience?

10. How well did this work for you?

After the crisis has been dealt with you need to get all those involved into the boardroom and ask them these important questions.

“What did we learn from this crisis?” What went wrong, what did we do well, how did our stakeholders and audience respond? What can we do to avoid this from happening again? These are all important and necessary questions to help you perfect your crisis comm plan and prepare for the next crisis that we pray never happens.

If you encounter bad press the best thing to do is to be prepared to address it.  If you don’t have a crisis comm plan ready to put in action get with your board quick! You never know when things are going to hit the fan!

Who you pitching?

You can have the pitch that takes your brand to the next level but if doesn’t get it to the right person, it’s going straight to the trash. Let's fix that today! We are going to take a dive into who’s who in the masthead and learn what the heck their job titles really mean and if you should pitch them.

Editor-in-chief or Publisher: This person's job is to make sure the vision, tone, and content of a particular magazine is one that sets it up for success. A part of their job is to oversee everyone in the editorial team from Art Directors to Contributing Writer. Basically, they have the final say so over the magazine. With all the hustle and bustle of running the mag, this person will not be looking for your pitch.

Deputy Editor or Executive Editor: This is the Editor-in-chief or Publisher’s right hand. This person is making final edits, giving feedback when necessary, and making sure everything is packaged together and aligns with the magazine main vision. Don’t send you pitch to this person either.

Managing Editor: They decide whether articles are accepted or rejected. A part of their job is to make sure production is on time.  Unless it’s a small local or regional outlet, they are not the ones to pitch to.

Senior Editor: These editors develop story ideas, write articles, edit articles, assign work to reporters or jr. staff, and work with the design department. Pitch away!

Editorial Assistant: – Editorial assistants manage the administrative tasks of running a publication. They are not the ones to pitch to.

Associate Editor: Associate Editors are usually responsible for writing and/or assigning the Front of Book and Back of Book  columns and stories. You can pitch this person!

Copy Editor:  These are the people who roll their eyes at editorial mistakes. They are responsible for making sure there are no typos, grammatically incorrect sentences or other mistakes in the copy. You do not want to pitch them!

Features Editor:  A features editor writes those special pieces that aren’t breaking news but we all enjoy reading. A part of their job is to assign stories to reporters or jr. staff; They also generate ideas for feature stories, review and guide reporters on the direction of their pieces and help locate new sources. Pitch away

Digital editor: A digital content editor takes web content from idea to publication by overseeing a staff team or freelancers. Pitch away!

Contributing Editor: Basically a freelance writer who has published multiple times in the magazine. You can pitch to them!

Other people NOT to pitch to would be TV Anchors/ Host and Marketing/Advertiser contacts. They have nothing to do with the editorial content or segments you’re trying to pitch.

With the right media contacts you will be on your way to securing the placements you deserve.

P.S. For more on pitching check out The Ultimate Guide to Getting Press